Recruitment Agency Fees Worldwide

Whether an organization is expanding, opening a new position, or requiring a replacement, it is essential to hire the right people. Regardless of the reason, you want people who not only fit in but also do well in their jobs at the company. Unfortunately, it can be challenging to find suitable candidates, and the more specific the position is, the more difficult it becomes. This issue can be resolved by working with tech recruitment agency, but this white-glove service comes at a cost. In this article, you will find the cost of using a recruitment agency.

This article explains recruitment agency fees, their structure, what is included in those fees, whether or not they are worth it, and how you can get better remote recruiting services for less money.


How Much Does it Cost to Hire a Recruitment Agency?

Depending on the job you’re looking for, employment agencies charge a recruitment fee. Think about how much money you want to spend on recruiting solutions. Most of the time, agencies charge a recruitment fee per candidate hired for your company. Therefore, you ought to know the business terms regarding the organization’s charging structure.


Recruitment Agencies Fee Structure

When filling positions, a deal with an outside agency can be structured in several ways. Agreements are primarily determined by the location itself and the agency’s standard contract. Let’s take a look at the most common recruitment agency fee structure: 

  • Contract

When working on a contract, the agency typically keeps the employee on their own payroll and charges the client a recruitment fee for the wages to cover costs. Typically, this fee is about 1.5 times the wage of the employee. For instance, if an employee earns $20 per hour, the company would charge the client $30 per hour by multiplying $20 by 1.5. Temporary-to-Hire positions can and frequently do arise from these contract placements.

  • Retained

The recruitment fee is lower, but it takes a little longer overall. To retain an agency’s services, businesses will pay them, creating an exclusive contract for the position. The remainder of the fee will be paid at various stages of the process, with part of it being paid upfront. The total compensation is typically between 15 and 25 percent of the employee’s initial salary.

  • Percentage Charge 

The most common recruitment agency fee structure. The agency charges a certain percentage of the employee’s first-year salary. On average, this number can range from 15 to 25%.

  • Fixed Recruitment Fee 

This model is straightforward: you agree on a recruitment fee and pay it either when a candidate is hired or, depending on the terms set by the recruiter, immediately. It doesn’t matter if you can negotiate a salary lower than your budgeted amount or if you are taken aback by the candidate and offer them a higher salary to keep them. The recruiter’s fee will remain the same.


Average Recruitment Fees in Different Countries

When we talk about recruitment agency fee structure, it works nearly the same worldwide, but what is different is the agency fees themselves. So we chose the most popular tech hubs to see how much does it cost to use a recruitment agency in different locations worldwide?


In terms of recruitment fee, software engineering recruiting agencies in Ukraine typically charge 12% to 15% of a candidate’s annual salary. For instance, if you’re looking for a Middle.NET developer in Ukraine who makes $2,500 per month, expect to pay between $3,600 and $4,500 for the results of the agency’s work. However, don’t worry if that candidate fails the probation period because, in many instances, the guarantee of a free replacement will protect you.


Methods used by recruitment agencies in Poland to negotiate and collect recruitment fees vary, but the most common factors are the salary of the employee sought and whether the vacancy is temporary or permanent. Legal recruiting expenses range from 15% to 20% of a candidate’s first annual salary, but they can reach 30% for high-level or difficult-to-fill positions.


Suppose you cooperate with headhunting agencies in Spain. In that case, they typically charge standard recruitment fees ranging between 15% and 20% of a candidate’s first annual salary, but this can go as high as 30% for hard-to-fill positions.


In Romania, most recruitment agencies charge 15% and 20% of a candidate’s first annual salary as a standard. recruitment fee. Rarely can you meet agencies that charge 30% of the employee’s first salary.


In Bulgaria, recruitment agencies fee structure for the position being filled will determine how much a recruitment agency costs an employer. Typical recruitment costs range from 15% to 20% of a candidate’s initial annual salary, but they can reach 30% for difficult-to-fill positions.


Recruitment fees in Germany range from location, but typically, recruitment costs average €600 per hire, equivalent to about one month’s pay for an apprentice or about 1–2 percent of a company’s training expenses. However, costs vary significantly by training occupation and are heterogeneous across workplaces. (If you are interested in recruitment agencies in Netherlands check our article).


As for Mexico, recruitment fees range from 10% to 15%. Agencies usually use retained fee structure, which means charging this percentage of the employee’s initial salary.


In the Philippines, many recruitment agency fees go up to 25% of an employee’s annual salary. In addition, the rate rises for specialized and difficult-to-fill positions in the biotechnology, software engineering, and information technology sectors. However, some agencies charge 20% of the same amount for technical jobs and 18% of the gross annual salary for non-specialized roles.


The most common recruitment fee structure in Canada is the contingency fee model. With contingency placements, the company only pays the recruitment agency when the agency finds a qualified candidate and hires them. The fee will then be based on their first-year earnings, typically between 20% and 30%.


The most common form of recruitment fee is a percentage, with an average of 25% and a range of 20% to 33%. The rate will be deducted from the position’s annual compensation. This means you’ll have to pay the recruiting firm more if the part is more senior. There is a range, as you can see, but there is room for negotiation. You can ask for a lower percentage if, for instance, you are hiring for multiple positions.

South Africa 

So, how much do recruiting services cost in South Africa? The initial cost of recruiting candidates ranges from 15% to 20%. There may be a 30 to 50 percent premium for hard-to-fill positions. Since job seekers are not required to pay recruiters, they are compensated for their services. Recruiters typically charge 15% of a candidate’s first year’s wage as an employer contingency fee. After that, fees can range anywhere from 20% to 30%.


In Australia, headhunters are paid a commission bonus based on the revenue they gain from recruitment agency fees. The average recruitment agency fees in Australia are around 12%, while the average non-exclusive cost is 14%. Prices typically range from 20% to 25% out in the open.


How to Calculate Recruitment Cost?

In general, There are two ways to figure out your budget for recruiting:

  • Utilizing Your Typical Cost per Hire

Divide the sum by the company’s number of hires from the previous year’s recruitment fees. Then, divide the number of engagements you intend to make this year by your average cost per hire.

  • Add Internal and External Costs 

This is tricky because it’s essential to keep track of everything that could affect your recruitment budget. Some things, like how many employees you plan to hire or how much money you decide to spend on job ads, may be easy to control and figure out. However, other factors, like your staff turnover rates, are harder to predict.


Final Thoughts

Recruitment agencies have the expertise and resources to find and bring top talent to your company, whereas your company may need to. They frequently can engage passive job seekers, who may not be actively seeking new employment opportunities and may be the best candidates for open positions. They exhaust their knowledge, tools, and time. The recruitment fees you are likely to pay to a recruitment agency will be worth it if you truly understand the cost of making a bad hire and place a premium on attracting better candidates.